Health · Operations
The Vaccination Tracker Every Barn Needs
Centralize reminders, vet notes, and compliance files so no horse ever misses a booster.
Start with clean medical history
Drag-and-drop every PDF, spreadsheet, or clipboard photo you already rely on. Horse Notebook converts them into structured records with vet, lot number, and next due date tags.
Barn admins can bulk assign vaccines by cohort (young horses, travelers, retirees) so the correct cadence is applied the moment a horse joins the yard.
Automate reminders
Automations send push + email nudges to whoever owns that horse's health plan. Overdue items surface on the barn dashboard and mobile widgets.
Invite vets as collaborators so they can log administrations from the arena. Their updates instantly sync to owners, trainers, and regulatory paperwork.
Prove compliance instantly
Generate a vaccination certificate or export for any horse in seconds. Each file includes timestamps, vet signature, attachments, and QR verification.
Teams traveling internationally pair the certificate with movement documents, shaving minutes off border control checks and competition check-ins.
Metrics worth watching
Track on-time vaccination rate per barn and per owner to spot risk patterns early.
Monitor open health tasks over 7 days; anything north of 10% indicates staffing or process gaps.
Export vet turnaround times quarterly so you can renegotiate service-level agreements with data.
Getting started checklist
1) Import historical PDF logs and map vaccine types; 2) set automation cadences; 3) invite vets/trainers; 4) test notifications with one horse cohort before rolling out to the entire barn.
Seasonal schedule templates
Build booster templates for spring show circuits, winter stabling, and travel-intensive seasons. When a horse joins a template, Horse Notebook assigns every required vaccine with rolling due dates.
Leverage conditional logic so pregnant mares, foals, and performance horses automatically receive the correct medical cadence without manual spreadsheets.
Compliance exports & integrations
Sync vaccination data with your federation portal or national passport authority via CSV or API exports. This keeps governing bodies updated without duplicate typing.
Attach invoices and lab reports so finance teams reconcile costs directly from the health record, reducing back-and-forth with accounting.
Vaccination FAQ
How far back should I migrate records? At least two full seasons so vets can spot trends in adverse reactions.
Do owners see every note? Role-based permissions let you share summaries with owners while limiting sensitive vet commentary to medical staff.
Can I prove compliance offline? Yes, download a stamped PDF from Horse Notebook before traveling to low-connectivity venues.